Requirements

Requirements Module

This page contains information to assist our customers with utilizing the Requirements module in RegScale. It describes what it is, why you would use it, the benefits, and provides instructions on getting started.

What is it?

A requirement is a need or want that may be associated with a project, policy, or other object in RegScale. Common synonyms for requirements might include:

• Needs
• Wants
• Scope

Why would you use it?

Requirements are commmonly used to collect the mandatory needs of a given organization. Requirements may be associated with policies, projects, or other broader initiatives. There are many reasons to manage requirements which include:

• Ensuring compliance with a given set of requirements
• Tracking the implementation status of requirements
• Flowing down requirements to vendors and 3rd parties
• Ensuring compliance with applicable laws and regulations

What are the benefits?

A strong requirements program results in multiple benefits for an organization; to include:

• Ensuring periodic reviews to keep requirement implementations up to date
• Ensuring compliance with requirements to avoid non-compliances, fines, and audit risks
• Ensuring the implementation of important requirements; especially as they relate to laws and regulations
• Driving continuous improvement
• Reducing third party risk for vendors and subcontractors
• Avoiding fines, loss of contracts, and brand reputation damage

How do I use it?

The requirements module in RegScale Community Edition (CE) provides a number of key features that are useful in managing a robust program, to include:

• Flowing down requirements to third party vendors and subcontractors
• Tracking requirement implementation status
• Scheduling assessments against discrete requirement(s)
• Real-time tracking and dashboards
• Automation via our Application Programming Interfaces (APIs)
• Single pane of glass assignment tracking via our work bench
• Automated workflows for review and approval
• Interactive timeline builder
• Social collaboration via our News Feed (LinkedIn for Compliance) and real-time commenting system
• Secure evidence management with our file upload and encryption system
• Audit history including every view, update, print, email, etc.

For our Enterprise Edition (EE) customers, you get all the great features above, plus we add:

• Ability to create custom fields to extend the schema and build out customer specific data entry forms
• Integration with Microsoft Teams and Slack for real-time collaboration
• Ability to host a multi-tenant version to segregate data by site, customer, organization, etc. to run many different requirement programs with complete data isolation from a single installation
• Real-time interactive dashboard with Microsoft PowerBI AddOn